A complete written application generally includes several key documents, each serving a unique purpose in presenting the applicant to a potential employer. These documents provide essential information that helps employers evaluate candidates based on their qualifications and suitability for the job.
Key Components of Application Documents
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Cover Letter:
The cover letter is a position-specific document that introduces the applicant to the company. It should be clearly structured, attractively designed, and stylistically flawless. It provides a first impression of the applicant and is crucial for making the case for why they are the right fit for the position. -
Applicant Photo:
A recent photograph (often passport-sized) is typically included in application documents, allowing the employer to identify the applicant. However, its significance may vary depending on the region. For instance, in the USA, the inclusion of a photo is prohibited due to anti-discrimination laws, and in the UK, it’s uncommon. -
Resume:
The resume is a key document that summarizes the applicant’s professional journey, typically in a tabular format. It provides essential details, such as the type and duration of employment, periods of unemployment, job changes, and career progression. It serves as a snapshot of the applicant’s career development. -
School Certificates:
School certificates are typically included by younger applicants to demonstrate their educational qualifications. While grades may not provide a comprehensive view of an applicant’s potential, they offer insight into areas of talent or performance and can indicate readiness for further professional development. -
Employment References:
Employment references are official documents from previous employers that provide a detailed evaluation of the applicant’s past work performance. These references are crucial as they offer insights into the applicant’s work ethic, skills, and professional capabilities.
Additional Documents (Optional)
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Work Samples:
Some applicants may include work samples, such as publications or project portfolios, that provide additional evidence of their qualifications and capabilities. These can be especially relevant for creative or technical roles. -
References:
Non-employer references may also be provided. These could be from mentors, colleagues, or other professional contacts who can provide insights into the applicant’s character and work ethic. However, the usefulness of such references is debated, as they may not always provide objective evaluations.
